Effective Date: December 12, 2024

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This Privacy Notice for Mag Solar ('we', 'us', or 'our'), describes how and why we might access, collect, store, use, and/or share ('process') your personal information when you use our services ('Services'), including when you:

• Visit our website at https://magsolarjobs.com, or any website of ours that links to this Privacy Notice
• Engage with us in other related ways, including any sales, marketing, or events.

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@magsolar.ca.

 

At Mag Solar, we respect and protect your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard the personal information you provide when accessing our recruitment landing page or applying for a position with us. Your privacy is of the utmost importance, and we are committed to maintaining transparency and upholding your trust.

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By using our website or submitting your information, you consent to the practices described in this policy. This document is comprehensive to ensure clarity and to comply with applicable privacy laws, including but not limited to Canada Laws, e.g., GDPR, CCPA, PIPEDA]. Please read this document carefully to understand your rights and how your information is handled.

 

1. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through Mag Solar’s recruitment landing page and related communication channels. It encompasses:

• Personal data submitted via application forms or correspondence.

• Information collected automatically while interacting with the website.

• Data obtained through third-party sources relevant to the recruitment process.

This policy does not apply to information collected outside the scope of recruitment or data related to existing or former employees of Mag Solar.

 

2. Information We Collect

We collect various types of personal information to evaluate applications, improve user experience, and fulfill legal and contractual obligations. Below is a detailed breakdown:

2.1 Information You Provide Directly

• Personal Identifiers: Name, email address, phone number, mailing address, and city/region.

• Application Information: Resumes, cover letters, portfolios, certifications, and responses to application form fields, such as the “Brief Introduction” section.

• Additional Information: Any details voluntarily shared during interviews, email correspondence, or phone calls.

2.2 Information Collected Automatically

• Device Information: IP address, browser type, device type, operating system, and screen resolution.

• Usage Data: Interaction logs, session durations, navigation paths, pages visited, and referring/exit URLs.

• Cookies and Tracking Data: Collected via cookies, web beacons, and similar technologies to improve website functionality and analytics.

2.3 Information from Third Parties

• Professional Platforms: Publicly available information from LinkedIn or similar platforms.

• Referrals: Data provided by individuals recommending you for a position.

• Background Screening Services: (If applicable) Information obtained through authorized background checks, subject to your consent.
   

3. Purpose of Data Collection

Mag Solar collects personal information to ensure an efficient and effective recruitment process while enhancing website performance. Specifically, we use your data for:

3.1 Recruitment and Selection

• Reviewing applications to assess suitability for roles.

• Communicating about your application status, scheduling interviews, or clarifying details.

• Matching your qualifications with current or future opportunities.

3.2 Website Operations and Analytics

• Ensuring the website operates efficiently and meets user expectations.

• Monitoring traffic patterns, navigation behavior, and performance metrics to improve usability.

• Addressing technical issues or site disruptions.

3.3 Legal Compliance and Security

• Adhering to legal obligations related to recruitment and employment practices.

• Safeguarding against unauthorized access, fraud, or misuse of our systems.

• Investigating and resolving any reported breaches or threats.

3.4 Internal Business Optimization

• Maintaining accurate records for reporting and internal analysis.

• Refining recruitment strategies and outreach efforts based on analytics.
   

4. Legal Basis for Data Processing

Depending on your location and applicable laws, we process your personal information based on:

• Consent: Explicit consent provided by submitting your information.

• Contractual Necessity: Processing is required to evaluate your application for employment.

• Legitimate Interests: Ensuring efficient recruitment operations and business continuity.

• Legal Compliance: Fulfilling obligations under employment, anti-discrimination, or data protection laws.

 

5. How We Use Cookies and Tracking Technologies

Our website uses cookies and tracking technologies to enhance functionality, improve performance, and analyze traffic. By using this site, you agree to our use of cookies as outlined below:

5.1 Types of Cookies We Use

• Essential Cookies: Necessary for core site functions, such as form submissions.

• Analytics Cookies: Collect aggregated data about site performance and user behavior.

• Personalization Cookies: Remember user preferences to provide a tailored experience.

• Marketing Cookies: Deliver relevant opportunities or promotions based on user behavior.

5.2 Managing Cookies

You can manage or disable cookies through your browser settings. However, disabling cookies may limit your ability to interact fully with certain features of the site.

 

6. Data Sharing and Disclosure

We limit the sharing of personal data and only disclose it under specific circumstances:

6.1 Internal Use

Hiring managers, recruiters, and authorized personnel evaluating your application.

6.2 External Service Providers

• Vendors supporting recruitment, such as applicant tracking systems, email communication tools, and website hosting services. These providers operate under strict confidentiality agreements.

6.3 Legal Obligations

• Complying with legal requests, court orders, or regulatory requirements.

6.4 Business Transactions

• Sharing data as part of mergers, acquisitions, or asset sales, ensuring continued compliance with this policy.

 

7. Data Retention

Your personal information is retained for as long as necessary to fulfill recruitment purposes or comply with legal obligations:

• Unsuccessful Applicants: Retained for up to 1 year for consideration in future roles.

• Successful Applicants: Retained according to employee data retention policies.

You can request the deletion of your information, subject to legal and contractual requirements.

 

8. Security of Your Information

We implement advanced security measures to protect your data from unauthorized access or misuse. These include:

• Encryption: Securing data during transmission and storage.

• Access Control: Limiting access to authorized personnel only.

• Threat Monitoring: Regularly monitoring systems for vulnerabilities or breaches.

While we strive to ensure robust protection, no system can guarantee absolute security. By using our website, you acknowledge this inherent risk.

 

9. Your Rights

Depending on your jurisdiction, you may have the following rights concerning your personal data: In Short: In some regions, such as Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

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In some regions (like Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

 

We will consider and act upon any request in accordance with applicable data protection laws.

Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

 

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

 

If you have questions or comments about your privacy rights, you may email us at info@magsolar.ca.

 

10. Updates to This Privacy Policy

Mag Solar reserves the right to modify this policy to reflect changes in laws, technologies, or business practices. Updates will be posted on this page, with a revised effective date.

 

11. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

• Email: info@magsolar.ca

• Address: 101-7261 River Pl, Mission, BC V4S OA2, Canada
   

We are committed to addressing your concerns promptly and transparently.